One calm system for therapeutic and specialist education
CareProTools Education brings pupil records, the register, safeguarding, EHCPs, therapy and evidence of progress together, with a safe area for parents. Built for settings that want to work to Ofsted standards from day one.
Already in daily use at a therapeutic alternative provision.
Illustration with sample data.
Everything in one place
Each part works on its own and feeds the rest, so the Today screen always shows what needs doing.
Every day
- RegisterMorning and afternoon, with the DfE attendance codes
- Daily recordingsA dated, signed account of each child’s day
- Regulation check-insZones of regulation in a tap, with what helped
- TimetableLessons, therapy and cover, by class or child
Keeping children safe
- SafeguardingConcerns raised by anyone, decided by the DSL
- IncidentsIncluding restrictive interventions and debriefs
- Behaviour support and riskPBS plans, sensory diets and co-regulation scripts
- Medical and medicationHealth plans and a medication record with checks
SEND and progress
- SEN register and EHCPsOutcomes, provision, targets and annual reviews
- Baseline profilesStrengths first, with sensory and communication needs
- AssessmentsIncluding the Engagement Model and pre-key stage standards
- Learning journalsPhotos, video and audio, tagged to outcomes and targets
Therapy
- Therapy recordsReferrals, sessions and goals, with clinical notes kept private
- Interventions todayWho is seeing whom, and when
Families
- Parent areaShared moments, class updates and events
- MessagingBy category, with DSL oversight and read receipts
Leadership
- Standards evidenceSingle central record, staff training and attendance for commissioners
- ReportsFor parents, commissioners and reviews
Therapeutic, not behaviourist
There are no points, no league tables and nothing to lose. Staff celebrate regulation moments, connection, independence and sensory wins, and parents see them too.
- Regulation tracked as information for adults, never a score for the child
- Strengths come first on every profile and journal
- Behaviour treated as communication, with the need behind it recorded
- Language that is kind, plain and trauma-informed
Safe with children’s information
Protections are built into the database itself, not just the screens.
Only the right people
Two-step sign-in for staff. Access by role, so safeguarding records stay with the DSL team and clinical notes stay with therapists.
Consent enforced
A photo or recording can’t be saved, or shared with parents, unless consent is recorded for every child in it. Location data is removed from photos.
Every change recorded
A permanent audit trail of who did what and when. Data is held in the UK, and parents only ever see what staff choose to share.
See it with your own setting in mind
Book a demo with sample pupils and real screens. We’ll show you the parts that matter most to you, and how it can grow with your provision.